Personal Assistant to CEO

Personal Assistant to CEO

Personal Assistant to CEO

CEO

Job Type
-
Gender
Male

About us

With our roots going back over (40) years, we are one of the oldest and fast growing Saudi T&D EPC Contractors. We are specialized in EHV/HV Underground Transmission, Overhead Transmission Lines and Substations Turnkey Projects up to 380 KV.

Recently we are experiencing an extraordinary expansion and growth inside and outside KSA; accordingly, we are looking for leaders who have big ideas that can embrace our vision to be one of the top 3 in our industry in KSA. 

Job Summary

CEO Personal Assistant will be responsible of day to day administration tasks, will be reporting to CEO and will be responsible to manage daily meetings and agenda, and do the necessary work to organize his office.

Main Duties & Responsibilities:

- Keep diaries and arrange appointments.

- Daily coordination with different departments

- Schedule meetings, create agendas and take minutes

- Handle telephone and email inquiries and redirect them to the assigned team member

- Write, photocopy and print various documents

- Create and maintain accurate filing system

- Order and maintain stationery and managing office equipment

- Make travel arrangements

- organizing company events or conferences

- ordering stationery and furniture

- dealing with correspondence, complaints and queries

- preparing letters, presentations and reports

- liaising with staff, suppliers and clients

- implementing and maintaining procedures/office administrative systems

- delegating tasks to junior employees

- Any other tasks at administrative level required by MD

Minimum Requirements:

- BS Degree or equivalent in Business administration.

- Minimum of 3 years in administration work, with minimum of one year as Personal Assistant for executive management level

- Business English writing Skills is a must

- Strong problem solving and decision-making skills

- Teamworking and written/verbal communication skills

- Organizational and time management skills

- Exceptional skills with Microsoft Office

- Can work under pressure

- Multi-tasking skills

- Previous Experience in Construction Industry will be an asset

- Transferable Iqama is a must